Jobs and Internships

We are hiring a Development Project Coordinator as a versatile and adaptive member of Graywolf Press’s growing development department (apply here) 

The Development Project Coordinator keeps Graywolf Press’s development department organized, on schedule, and moving. This role keeps the department’s shared calendars and project timelines current, runs the weekly team status, and carries a significant share of the hands-on production work, including event logistics, mailings, data intake, and board-meeting support. Working closely with the Development & Events Associate, who sets event and fundraising strategy, the Coordinator turns that strategy into things that happen on time: spaces booked, books shipped, materials printed, attendees captured, deadlines met. This is a role for someone who works autonomously, anticipates rather than reacts, and is comfortable telling colleagues at every level when a deadline is at risk. This role includes other duties as assigned.

Project Coordination and Calendars

• Maintain the shared development calendar—the living, team-built plan of events, mailings, and campaigns—keeping it current and building the production timelines that work backward from each drop date and deadline.
• Keep the team tracking to the calendar: surface what is coming due, flag slippage early, follow up so commitments stay on schedule, and escalate when timelines are at risk.
• Run the weekly Development team status—capturing decisions, owners, and next steps—and serve as the department’s source of truth for what is due and where it stands.
• Keep the development communications and Galley Club calendars on track, and hold internal and external partners (designers, printers, mail houses) to their deadlines.

Event and Board Production

• Produce development events and board meetings on the logistics side—booking and confirming space, coordinating catering, printing and assembling materials, and ordering, delivering, and shipping books and supplies.
• Partner with the Development & Events Associate to translate event strategy into execution, and provide on-site setup, teardown, and logistical support.

Mailings, Data, and Lists

• Execute development mailings—annual fund solicitations, event invitations, book requests, and campaign communications—keeping each on schedule, and prepare and send donor acknowledgment letters and tax receipts.
• Handle day-to-day data intake in Bloomerang within the structure the Associate owns—capturing event attendees, RSVPs, and event data accurately—and pull and quality-check lists for solicitations and events.
• Research donors, diving into giving capacity and potential growth paths and assigning to appropriate internal fundraising portfolio.

Qualifications

• Two or more years of project coordination experience, ideally in a nonprofit or small-business setting, with a track record of running a calendar independently and holding others to deadlines.
• Comfort with direct, respectful accountability conversations, including with senior colleagues, and sound judgment about when to solve a problem, when to escalate, and when to simply proceed.
• Strong organizational and writing skills, with genuine attention to detail in production work.
• Comfort using a donor database (Bloomerang) day to day—entry, pulls, segmentation, list hygiene—and discretion with donor information.
• Interest in literary publishing, nonprofit fundraising, or both.

To apply, please upload the materials requested below via Submittable. Applications will be accepted up to the initial deadline of 11:59 PM PST on Friday, September 4, with further applications possibly accepted on a rolling basis until the position is filled. Any questions about the position can be directed to oneil@graywolfpress.org. No phone calls please. All applicants will be notified via Submittable as soon as the position is filled.

Please submit the following application materials via Submittable:

• Cover letter 
• Resume