Jobs and Internships

The salary range for this position is $42,000–$45,000 annually, depending on experience. Compensation includes paid time off; health and dental insurance, as well as short-term disability, long-term disability, and life insurance with all employee premiums paid 100 percent by Graywolf; paid parental leave; and a fully subsidized transit pass. Graywolf employees are eligible for retirement benefits after one year of service. Start date for this position is June 2024.

Individual Fundraising and Engagement

• Manage all donor records. Administer and maintain accurate data entry and information in the fundraising database (Salsa).
• Process and properly acknowledge all gifts, contributions, and pledges.
• Update dashboard and other fundraising tracking tools.
• Conduct monthly reconciliations between development and accounting records.
• Coordinate aspects of fundraising efforts as part of the development team; help craft the case for support, draft acknowledgement letters, pull donor lists, and coordinate printing and mailing of letters.
• Coordinate the monthly development e-newsletter; coordinate with staff, board members, authors, and others to produce content.
• Implement other strategies for individual fundraising as directed.

Fundraising Events

• Work with Advancement Director to support planning and logistics for the development department’s fundraising and stewardship events, including board meetings, National Council meetings, committee meetings, and prospect meetings. Tasks may include executing invitation mailings, designing promotional materials, tracking RSVPs, ordering catering, greeting guests, leading technical support for virtual and in-person events, and other logistics as directed. 
• In partnership with the rest of the development team and members of the marketing and publicity team, participate in a Signature Events Planning Group that executes the annual Graywolf Literary Fundraising event and other unique cross-department events.

Galley Club Coordination

• Act as the in-house liaison for members of the Graywolf Galley Club.
• Manage monthly recurring donations and ensure Galley Club membership lists are up-to-date.
• With input from other staff, help select titles for inclusion in the Galley Club (including planning and ordering promotional items for inclusion), and craft communications to members.
• Plan and execute an annual Galley Club party, with assistance from the development team.

Administration and Support 

• Maintain supplies and equipment for the development team and development projects.
• Assist the Director and Publisher, Advancement and Operations Director, and Director of Strategic Initiatives as needed.
• Engage as a representative of the development team with Graywolf’s internship program and interns as needed, including overseeing interns’ work on development tasks and projects as assigned.

Miscellaneous

• Perform other duties as assigned.

Preferred:

• Graphic design experience with Adobe Creative Suite, Canva, or similar.
• Comfort with virtual event platforms (Zoom, Crowdcast, or similar), and experience providing technical support for those platforms.
• Experience with Constant Contact, MailChimp, or similar email management software.

• Required to move about in an office environment and sit for extended periods of time.
• Frequent use of hands for data entry/keystrokes. 
• Must be able to carry and lift boxes of books and other materials.

Please submit the following application materials via Submittable:

· Cover letter 

· Resume

Graywolf Press is an equal opportunity employer committed to diversity. We welcome and encourage applicants of all races, ethnicities, gender and sexual identities, and disability statuses. To request an accommodation in the hiring process, please email access@graywolfpress.org.

This fellowship is grounded in our belief that while diversity in the books and authors we publish is vital, it is equally important that the people publishing these books reflect that diversity. As a result, the fellowship is intended to attract candidates who otherwise would not have access to publishing, and to therefore increase the diversity and inclusivity of the industry. Throughout the year, the fellow will receive active coaching and encouragement from the whole Graywolf team. Our hope is that this fellowship will serve as a doorway to a successful career in publishing or a related literary field. 

This is a part-time (24 hours per week), non-exempt ten-month position. Compensation includes $25,000 (paid twice monthly as regular wages), paid time off, and health and dental insurance. Strong preference will be granted to applicants able to work within commuting distance of our Minneapolis office. Though we remain open to the possibility of a remote fellowship under special circumstances, an in-person presence offers significant benefits to both the fellow and their colleagues. Remote applicants must be based in New York or California, the states in which we already operate.   

Key editorial responsibilities may include: 

• Reading and writing reports on manuscripts under consideration. 

• Working with our editors to provide feedback to authors on manuscripts that are in development. 

• Soliciting endorsements and drafting catalog copy for forthcoming books. 

• Reading print and online magazines to discover emerging writers. 

• Researching other publishers’ titles to find market comparisons for Graywolf books. 

• Attending literary events and reporting on new and interesting writers. 

Key marketing responsibilities may include: 

• Researching and contacting new sales, media, and advertising outlets, including those that reach diverse communities. 

• Assisting with author events and tour publicity/promotion. 

• Assisting with the development of backlist marketing. 

• Assisting with creation, production, and distribution of seasonal Graywolf catalogs. 

• Assisting with the Graywolf website, as needed. 

• Strong interest in book publishing, contemporary literature, and the literary community. 

• A commitment to increasing diversity in and access to literature, and experience working with diverse and BIPOC communities. 

• Prior experience that will help the candidate participate in the publishing process. Relevant experience is not exclusive to publishing or academia. 

• Strong writing skills. 

• Ability to work both independently and cooperatively with a small staff. 

• Ability to take the initiative in proposing and identifying additional tasks and projects. 

• Tell us if you have any special—non-required—additional skills, such as design experience or familiarity with databases and/or web sites. 

• What if I am still in school (undergraduate or postgradutate)? Can I still apply for the fellowship? 

  • The fellowship program is not intended for someone with a full-time student’s course load. 

• Is the ideal candidate for the fellowship early in their career, or just finishing school? 

  • The fellowship is open to a candidate at any stage of their career, and there are no set expectations regarding previous experience or education level. 

• What are examples of the kinds of barriers mentioned in the position description? 

  • These barriers could include any factors that could prevent access to the industry based on race, ethnicity, identity/orientation, socio-economic background, disability, education, and more. Without being prescriptive or prohibitive, the fellowship hopes to attract applicants who might have otherwise been overlooked by the publishing industry.  

• What does a fellow's typical day look like? 

  • The fellow generally works three eight-hour shifts Tuesday–Thursday, and A typical day might include the following: 

    • A meeting in which the Nonfiction Prize committee discusses possible finalist manuscripts from the pool of submissions

    • Publicity outreach to media contacts for an upcoming paperback release 

    • Manuscript reading and reader reports 

    • Coordinating design for a digital ad 

    • Working with an editor on manuscript development 

    • Researching emerging writers and publishing possibilities 

• How do mentoring relationships work for the fellow?  

  • The fellow will work closely on projects and career development with two Graywolf staffers, one in marketing and one in editorial. But the fellow will have the chance to work with and learn from all staff members through informational interviews, all staff meetings, select projects, and informal conversations. 

• If I'm only interested in marketing, can I apply to be a fellow in that department? 

  • Initially the fellow’s workload will be distributed evenly across marketing and editorial departments, but there is always room to follow the fellow’s specific interests, and particularly in the second half of the fellowship there is the opportunity to refine the program’s focus in either the marketing or editorial departments. 

• Does the fellowship help with career development and industry contacts? 

  • Yes, there is an emphasis on exploring potential career paths and making connections in the industry, largely following the fellow’s lead depending on goals and interests. 

• After completing the fellowship, will there be a spot to work full-time at Graywolf? 

  • Positions at Graywolf come up only very intermittently, there is no guarantee or expectation that the fellow will transition into a permanent position after their program ends. 

• Will I receive a critique of my application/cover letter? 

  • Unfortunately, the volume of applications doesn’t allow for personal responses to all candidates. 

• Will I hear back if not selected for an interview, and if so, when? 

  • We will be moving through the application process as quickly as possible. Our hope is that we will make a final decision around mid June 2023. All applicants will be notified once the position is filled

For any questions not answered above, please email oneil@graywolfpress.org with the subject line “Fellowship Position 2023.”